Executive Assistant (Secretary IV)
Jetzt bewerben Später bewerben Job ID 10127489 Standort Burbank, Kalifornien, USA Veröffentlichungsdatum 04/08/2025 Unternehmen The Walt Disney Company (Corporate)Job-Zusammenfassung:
About the Role & Team
At Disney, we are storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.
What You Will Do
Disney Entertainment’s Technology Legal Group is seeking Executive Assistant (Secretary IV). This role will report and provide support to the Assistant Chief Counsel, Technology Legal as well as other legal professionals within the group.
The responsibilities of the role include managing workflow, setting up new matter files, tracking projects status, calendaring and scheduling, handling complex communications, and assisting with on-site needs.
This role will be a vital part of the support team that keeps the Technology Legal Group moving by responding quickly, anticipating executives' and teams’ needs, and staying one step ahead. Above all else, the successful candidate should be a friendly face who is always willing to help!
This role is a full-time nonexempt position, is based on-site in Burbank, California, and please note relocation will not be available.
The successful candidate must be a highly organized, detail-oriented, proactive, adaptable person with excellent written and verbal communication skills. The successful candidate must have the ability to communicate effectively and multitask in a fast-paced environment while maintaining a sense of humor, a willingness to pitch in and help when needed and interacting well with all levels of personnel.
JOB RESPONSIBILITIES:
- Manage and prioritize the workflow of legal agreements using e-signature tools, ensuring timely tracking and execution
- Utilize client-specific tools used for routing agreements for signatures, and confirm authorized signatories in company database
- Upload and organize legal documents in department databases, enhancing retrieval efficiency for team members, and update attorney matter logs
- Manage calendars including scheduling meetings and appointments, and collaborate with administrative teams to effectively schedule meetings and streamline communication
- Conduct thorough contract searches across multiple repositories, increasing access to critical documentation
- Prepare and submit travel and expense reports
- Draft correspondence, manage incoming/outgoing mail and prioritize incoming communications
- Coordinate logistics for meetings, including room bookings and audiovisual set-up
- Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services
- Consistently maintain standards of strict confidentiality with respects to all matters and documents
- Support and collaborate on research projects and department projects as requested
- Anticipate and avoid potential timing issues to ensure matters run seamlessly/on time
- Flexible in terms of hours worked – i.e., some days might be longer, others shorter
- Perform special projects and other related duties as assigned or requested
Required Qualifications & Skills
- 3+ years of relevant experience
- Interact well with all levels of personnel
- Work effectively in a team-oriented environment
- Must have the ability to be flexible in work situations
- Must have superior organizational skills with the ability to multi-task, prioritize workload efficiently and effectively
- Strong computing skills, including proficiency in Microsoft Word, Excel, Outlook, and DocuSign
- Experience with NetDocuments preferable
- Must be detail-oriented, with accurate input and proofreading skills
- Must be able to work efficiently in a fast-paced, demanding environment while effectively managing deadlines
- Familiarity with technology-related matters preferred
- Self-starter with ability to multi-task, excellent work ethic and commitment to professionalism
Education
- Required: High school degree or equivalent
- Preferred: Bachelor’s degree
#CORP_Media #twdcmedia
The hiring range for this position in Los Angeles area is $64,300 to $86,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
Über The Walt Disney Company (Corporate):
Bei Disney Corporate erleben Sie, wie die Unternehmen hinter den starken Marken des Konzerns gemeinsam das innovativste, weitreichendste und am meisten bewunderte Entertainment-Unternehmen der Welt schaffen. Als Mitglied eines Konzernteams arbeiten Sie mit Weltklasse-Führungskräften zusammen, die mit innovativen Strategien dafür sorgen, dass The Walt Disney Company ihren Spitzenplatz in der Unterhaltungsbranche behält. Mischen Sie sich unter andere innovative Köpfe und helfen Sie den besten Geschichtenerzählern der Welt, unvergessliche Erinnerungen für Millionen von Familien rund um den Globus zu kreieren.
Über The Walt Disney Company:
Die Walt Disney Company ist zusammen mit ihren Tochtergesellschaften und verbundenen Unternehmen ein führendes, diversifiziertes internationales Familienunterhaltungs- und Medienunternehmen mit folgenden Geschäftsbereichen: Disney Entertainment, ESPN sowie Disney Experiences. Von seinen bescheidenen Anfängen als Zeichentrickfilmstudio in den 1920er Jahren bis zu seiner aktuellen Vorreiterrolle in der Unterhaltungsindustrie trägt Disney stolz sein Erbe weiter und bietet Geschichten und Erlebnisse von Weltklasse, die alle Familienmitglieder bezaubern. Disneys Geschichten, Figuren und Abenteuer erreichen Verbraucher und Gäste aus allen Teilen der Welt. Gemeinsam schaffen unsere Mitarbeiter und Darsteller aus Niederlassungen in über 40 Ländern der Welt Unterhaltungserlebnisse, die sowohl auf globaler Ebene als auch im heimischen Umfeld begeistern.
Diese Position ist bei TWDC Enterprises 18 Corp., das Teil eines Geschäftssegments ist, das wir The Walt Disney Company (Corporate) nennen.
TWDC Enterprises 18 Corp. bietet als Arbeitgeber Chancengleichheit. Die Beurteilung der Möglichkeit der Beschäftigung von Bewerbern erfolgt unabhängig von ethnischer Zugehörigkeit, Religion, Hautfarbe, Geschlecht, sexueller Orientierung, Geschlechtsidentität, Geschlechtsausdruck, nationaler Herkunft, Abstammung, Alter, Familienstand, militärischem Status oder Veteranenstatus, Gesundheitszustand, genetischen Informationen oder einer Behinderung, oder anderer gemäß Bundes-, Landes- oder örtlichem Gesetz verbotener Merkmale. Disney fördert eine Unternehmenskultur, in der Ideen und Entscheidungen aller Personen uns dabei helfen, zu wachsen, innovativ zu sein, die besten Geschichten zu schreiben und in einer sich ständig weiterentwickelnden Welt von Bedeutung zu sein.